Account Period Lock

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Give the possibility to lock the period based on timeframe (e.g. each month) and based on access right (e.g. accountant, adviser, etc.)

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v16 Rev Matt
: V13

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STORY BEHIND THE FEATURES

ODOO BEHAVIOR

Odoo Standard proposes only one date to lock  accounting entries, which is quite restrictive, especially at the end of the fiscal year.

CLUEDOO BEHAVIOR

Cluedoo gives the possibility to split your fiscal year in different periods and give independent lock dates for each period according to access rights (accountant, adviser and with some extra options, such as employee for timesheet and expense).

MODULE +

When the adviser and/or the accountant needs to review some entries for a specific period, such as December for closing, he/she only has to open the related period, thus eliminating the risk of modifying anything in other closed periods.

BUSINESS CASE

Consider that your fiscal year finishes on 31/12; you will certainly work on it up until April in order to prepare for the audit, but you will already have to close the current year (January, February, March) and for each of the next 9 months to be sure that the daily records are properly done.

CLUEDOO RECOMMENDATION

Install this module onto 100% of your database.
Recommendation: Install this as soon as you have an accounting department with more than one user.

OUR FEATURES AS SOLUTIONS

Create Periods Lock

You can create a monthly period or a 3 month period. You also will have the list of all periods.

HOW TO USE THIS MODULE 

1

ADVISER

On the Periods Lock menu:
-Create the period lock
-Select the start and end date
-Choose whether you want to create a per month period by clicking Create Monthly Periods, or you want to create a 3 month period, click Create 3 Months Periods
-Afterwards, the period lock lines are created automatically.

For example here, we set: 
-Start Date: 01/01/2020; 
-End Date: 12/31/2020; 
-Lock Gap Days Non-Adviser: 25;
-Lock Gap Days Advisor: 30.


2

ADVISER

On the Periods menu, the list of periods is automatically created per month.


3

NON ADVISER

When a non-adviser user creates an invoice with an invoice date before the non-adviser lock gap day(s), the user cannot save the invoice and there will be a warning.

Ex:
Today: 28 Jan 2021
Invoice date: 31 Dec 2021
End of Period: 31 Dec 2021
Non-Advisor Lock Gap Day: 25 Jan 2021 

Note: This is the same behavior as on Adviser Lock Gap Day(s)



4
MATCHING LOCK DATE

Lock Unreconcile Journal Items based on the matching date.

Ex:

Today: 28 Jan 2023

Matching date of journal items: 15/01/2022 -> period: 01/2022

Matching lock date of period 01/2022: 31/12/2022

-> Cant unreconcile because today's date >Matching lock date

Note: Matching lock date only affects unreconcile action.

Reconcile action is not subject to matching lock date