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Account Journal Restrictions

Account Journal Restrictions

Easily restrict or allow specific journals and journal types per account
85,91 € 85,91 € (Sebelum pajak)
US$ 100,00 (Sebelum pajak)

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Versions: V19

ODOO'S FUNCTION

In Odoo Accounting, any account from your Chart of Accounts can be used in any journal. This means a user could accidentally use a Bank account in a Sales journal, leading to booking errors and messy financial reports.

CLUEDOO'S FUNCTION

CLuedoo enhances Odoo Accounting by letting you set strict rules: you can Allow or Exclude specific Journals (or Journal Types) for each account. This helps prevent errors by ensuring your team can only select the right accounts for the right journal entries.

CONFIGURATION


Go to Accounting > Chart of Account > Choose one account > Journal restictions tab > Set Allowed/ Excluded Journal. 



USAGE


ALLOWED JOURNALS/JOURNAL TYPES

Allowed Journals

Set up Allowed Journals for the CoA
E.g: Account Journals: Purchase 

Create a Sales Orders > Confirm > Create Invoice > Choose account in the Journal Items tab > Confirm Invoice

Result: 

  • If the Account is set allowed in other Journals (not including Sales) > Sales Orders cannot take this account

  • If the Account is set allowed in Sales Journals then > Sales Orders can take this account

Allowed Journal Types

Same logic as Allowed Journals but applied at the Journal Type level.

e.g., select Purchase > this CoA can only be used with journals that have type Purchase

EXCLUDED JOURNALS/JOURNAL TYPES

Excluded Journals

  1. Set up Excluded Journals for the CoA.
    E.g: Account Journals: Sales 
  2. Create a Sales Orders > Confirm > Create Invoice > Choose account in the Journal Items tab > Confirm Invoice

Result: 

  • If the Account is set excluded in only other Journals (not including Sales) > Sales Orders still can take this account

  • If the Account is set excluded in Sales Journals then > Sales Orders cannot take this account

Excluded Journal Types

Same logic as Excluded Journals but applied at the Journal Type level.

e.g., select Cash > this CoA can be used for all journal types, except type Cash

FOR EXPENSES

Set the excluded journal = Expenses for the CoA. 

Create a new expense, choose the account/ financial account = the configured CoA

Submit > Post Journal Entries > Post Expenses 

Result: A validation Error notification pops up - cannot choose this account in Journal Expenses