PT. Balai Lelang Caready

Company profile

PT Balai Lelang Caready is one of the largest vehicle auction houses in Indonesia, recognized for implementing best practices in the auction industry. By integrating advanced systems and infrastructure, the company ensures a seamless experience for auction participants. Buyers can register both online and offline, with payment processes simplified through virtual accounts and instant verification.

Industry: Manufacture, Auction – Automotive

Team Size: 51–200 Employees

Hosting: Cloud-Based

Locations: Indonesia

Challenges Faced

As operations expanded, PT Balai Lelang Caready required a flexible and integrated ERP system:

• Need for Seamless Integration between ERP and the proprietary auction system
• Non-standard Auction Process Flow that needed to be reflected in the ERP without disrupting core data structures
• Real-time Verification and Data Synchronization across payment, registration, and auction transactions
• Alignment of ERP with industry-specific compliance and operational efficiency

Odoo Implementation

Key Features Implemented

• Custom Connector: Integration between Odoo and the auction house’s internal platform to ensure real-time data flow
• Sales and Payment Flow: Adjusted to match auction transaction patterns while maintaining Odoo standard best practices
• Accounting & Finance: Linked with virtual account payments for instant verification and financial tracking
• Inventory Management: Tailored to manage auctioned vehicle assets and their transitions in the system
  

Business Benefits

Streamlined Auction Operations

• Seamless connection between the auction system and Odoo, ensuring every transaction—from registration to payment—is recorded accurately
• Automated processes reduced manual intervention and accelerated auction turnaround

Accurate Financial Tracking

• Direct link between payment verification and financial records improved accounting accuracy
• Reduced reconciliation time through integration with virtual accounts

Customized Yet Standardized

• Auction-specific workflows were implemented while maintaining the reliability of Odoo’s core system
• Preserved system upgradeability and long-term sustainability

Improved Transparency and Control

• Centralized data offered complete visibility of auction operations, buyer registrations, payments, and post-auction status
• Enabled instant reporting and audit tracking for operational and compliance needs

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