Account Period Lock

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Story behind the features

ODOO BEHAVIOR

Odoo Standard proposes only 1 date to lock the accounting entries, which is quite restrictive, especially at the end of the fiscal year.

CLUEDOO BEHAVIOR

Cluedoo gives the possibility to split your fiscal year in different period and to give independent lock dates for each period according to access rights (accountant, adviser and with some extra option, employee for timesheet and expense).

MODULE +

When the adviser and/or the accountant needs to review some entries in one specific period, like December for the closing, he/she only has to open the related period and so does not take the risk to modify anything in other closed periods.

BUSINESS CASE

If your fiscal year finish on 31/12, you will certainly work on it up to April in order to prepare the audit but you will already have to close the current year (january, february, march) each 10 of the next months to be sure daily records are properly done.

cluedoo recommendation

Installation: install 100% of the database.

Recomendation: to be installed as soon as you have an accounting department with more than 1 user.

Our features as solution

Created Periods Lock

The list of periods created
automatically on Periods

How to use this module ?

Step 1:

On Periods Lock menu, create the period lock, select start date and end date, then choose if you want to create per month period then click Create Monthly Periods or you want to create per 3 month period then click Create 3 Months Periods, after that the periods lock lines are created automatically.

For example here, we set: Start Date: 01/01/2018; End Date: 12/31/2018; Lock Gap Days Non-Adviser: 5; Lock Gap Days Advisor: 10.




Step 2:

On Periods menu, the list of periods is automatically created per month.









Step 3:

Now we try to make a customer invoice with non-adviser user (e.g. Billing). Let’s say today is 10/22/2018. On the periods, non-adviser locking date is 04/05/2018 for periods 03/01/2018 - 04/01/2018. So when we create a customer invoice with invoice date is 03/31/2017, user Billing will not be able to validate the invoice because the date today is over non-advisor locking date. Then you will see a warning “You cannot add/modify entries prior to and inclusive of the lock date 2018-04-05….” when clicking Validate.




Step 4:

With user Adviser, let’s see how it works. Still, today is 10/22/2018 and on the periods, Adviser Locking Date is 08/10/2018 for periods 07/01/2018 - 07/31/2018. So when we create a customer invoice with invoice date is 07/31/2018, user Adviser still can validate the invoice because today (10/22/2018) is still before adviser locking date.